Qwil Messenger: Your Real Estate Appointment Scheduling Platform

Introduction to Efficient Scheduling with Qwil

Qwil allows real estate agents to effectively manage their time, appointments and client interactions in one secure platform. As real estate appointment apps go, many fulfil just one purpose, to book appointments. Qwil does this as part of a larger eco-system, handling all your client-facing communications, messages, documents, signatures and video as well as appointments in one place.

Streamline your business operations, minimize no shows and avoid double bookings with Qwil’s calendar integration. Link up your Qwil with your existing calendar, create several meeting/appointment types, and simply share a link for your clients to book in.

Unlike your typical tools, Qwil puts everything in one place. It combines scheduling, messaging, file sharing, and e-signatures so that you can seamlessly streamline your client facing workflow. All of this with complete security, compliance and built for client engagement.

Features of a Good Appointment App (Qwil’s Approach)

As an estate agent, you want an app that does everything simply and easily in one place. So let’s take a look at some of the features we built into Qwil specifically to make your life easier:

• Real time availability: Clients can view your calendar slots and book in directly from a secure and branded environment
• Qwil works with your existing calendar, whether you use Google or Outlook, your existing appointment reminders and notifications will still be active. No more no-shows and everyone gets kept on track.
• Multiple appointment types: You can create various types of appointments, time periods, and titles so that you have a unique link for viewings, onboardings and consultations. All managed in one calendar.
• Not just appointments: Messaging, File Sharing, E-sign, Video all in one place. No need for multiple tools

We built Qwil with industries like real estate in mind. Get your free trial today!

Online Consultations and Virtual Tours

Qwil has one more edge over the competitors in the appointment booking market. Unlike things like calendly, Qwil hosts it’s own video. No need for another software to conduct online meetings. That means you can create specific booking links for online viewings and virtual tours. All from within one platform. So not only can you communicate beyond your typical means, but you can also collaborate remotely even easier than before.

Qwil meetings have verified participants, so there is no risk of third parties unless you enable it. Only the people that you share the link with can join. No more zoom bombing.

Booking and Scheduling

Clients can be sent a very simple booking link. Or if they have a more general enquiry, they can book directly via your staff’s Qwil profile. If you decide to enable this.

All your agents can set their own availability, specific to each meeting type. For example if you are not taking any viewings for the morning, but you may be taking client consultations, you can simply block out one event type and leave the other open. Simple, flexible and fully integrated in your communication model.

Managing Appointments and Clients

Your agents can manage their own appointments simply and easily through their existing calendar setup. If you need to cancel or rearrange, the links exist in the event to do so simply and easily. Not to forget you can quickly and easily jump back into Qwil, and send a message to communicate that to your clients.

All of your data, conversations and documents being kept in one place means that once you do actually get the meetings booked, you can easily refer to any supporting documents required in one secure thread.

Giving your clients this ease of use helps to build that professionalism and trust you need.

Notifications and Reminders

Your existing automations and reminders connected to your calendar still take effect. That means no complicated configuration and you can keep your google and outlook meeting reminders. You will receive your standard notifications when your client books, cancels and reschedules. Meaning integrating this into your business is super simple and easy.

If your client still hasn’t booked, or you are waiting for some documents/information, simply send a quick Qwil message.

Customization and Integration

Qwil is fully brandable. In app you can implement your business logo and colours. This gives your clients the consistent, professional experience from enquiry, to booking, to contract signature.

Qwil acts as your all in one client communication tool. Extremely integrable, and flexible to your needs. Customize your brand, appointment types and time blocks easily all from within Qwil scheduler.

Setting Up and Customizing Qwil

Onboarding to Qwil is fast and intuitive. However we still do provide complete support to get you up and running. We will help you upload your brand, your staff and clients all in one simple session.

Alternatively, if you want to get it done yourself, we have substantial articles on our help centre to guide you through the process. All you need to invite your users: first name, last name, email and mobile number. Invites are sent to their email and everyones ID is authenticated. From there, all users are kept logged in!

Security and Data Protection

Qwil is fully GDPR, and eIDAS compliant. We built Qwil from the ground up for regulated industries, so compliance and security is not a worry. All messages are end to end encrypted both at rest and in transit. Meaning on the way to destination, and where they are stored, all data is secure.

You also have role based permissions, meaning that your staff can only do what you permit them to. They will only be able to see what they are supposed to see, and you can create data reviewer users that have the power to audit any conversation across the business.

Choosing the Right Appointment App

When building Qwil, we spoke to hundreds of real estate agents. The three things which almost everybody told us was essential in their real estate appointment booking app, was security, record keeping and customer experience. That is exactly what we built Qwil upon. It is designed to foster healthy client communication, but also keep things secure and simple.

Qwil is:

• Easy to use with minimal setup
• Secure and compliant
• Combines scheduling, messaging, file sharing, and e-signature
• Branded and professional experience for your clients

Conclusion

If you're still switching between apps to message, schedule, and send documents—Qwil brings it all into one. By adopting Qwil as your real estate appointment app, you'll increase efficiency, reduce missed appointments, and deliver a consistent, secure experience to every client.

Get your Qwil free trial here